Job Description

Finance and Operation Assistant 

Hours: Full-time, 40 hours per week 
Location: Aden-Yemen, with frequent visit to the field in another Governorates.
Reports to: Finance and Operation Coordinator. 
Closing Date: 23 December 2024

About READ Foundation

READ foundation is an International Non-profit organisation, registered in the UK in 1994, with the aim of contributing to educational development for affected populations. READ Foundation- Yemen (RFY) established its operations in Yemen in July 2020. Since its establishment, RFY has assisted the affected population with lifesaving interventions in different governorates.

Key Responsibilities

Finance Tasks 

• Ensure effective, efficient and accurate financial operations and administrative procedures.
• Fulfil daily accounting tasks and assist in coordinating financial functions and services.
• Ensures that all payments are made on a timely manner and in compliance with organization’s policies and procedures as well as donor's guidelines and instructions.
• Ensures that all payments are in line with the requirements of the local Laws and regulations.
• Ensures timely, complete, accurate and proper recording of all the financial transactions.
• Ensures that all financial transactions are sufficiently, and accurately supported by relevant supporting documents and duly approved by the appropriate authorized person.
• Reviews the budget line items before processing the payment to make sure the expense is duly approved and not exceeding the budget line item.
• Ensures that a proper fixed assets Register is accurate and complete.
• Responsible for following up the status of advances, and loans and ensures timely liquidation.
• Ensures appropriate archiving system for financial documents.
• Facilitates the work of the internal and external auditors by providing all required supporting documents, clarifications, and analysis.
• Any other duties assigned by the Finance Coordinator.

Operation Tasks: 

• Assist with Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
• Assist with compile and update employee records (hard and soft copies)
• Assist with Review and process payroll and wages payments and ensures accurate and complete legal deductions.
• Assist in all procurement processes and ensure that are in compliance as per RF’Y and donors’ regulations and policies.
• Assist in Liaise with suppliers to ensure prompt and accurate delivery of services, equipment and tools.

Qualifications and Experiences:

• University degree in a finance related subject or professional accountancy qualifications.
• At least three years of experience in accounting and financial work in a similar sized organisation.
• Experience with financial software, such as Dynamics 365 Business Central
• Procedural and legal knowledge on various administrative and finance functions
• Attention to details, ability to work under pressure and able to meet deadlines and to think and plan a head.
• Ability to work with others and as part of the team
• Good communication skills -verbal and written in English.
• Commitment to deliver against agreed deadlines.
• Willingness and ability to travel at short notice and/or to work extra hours as necessary, often in difficult circumstances.
• Preference will be given to those with experience with HR and/or Admin .

Instructions to Apply

Interested candidates are invited to submit their updated CVs  and supporting letter outlining how your skills and experience meet the person specification for the post to the following email:

عنوان البريد الإلكتروني هذا محمي من روبوتات السبام. يجب عليك تفعيل الجافاسكربت لرؤيته.

Interviews will be conducted on a ROLLING BASIS, and based on urgency; we may fill the position prior to the closing date.

Only shortlisted candidates will be contacted.

Published Date: 25/11/2024